Volunteer Application for PRISM Program - Big Brothers Big Sisters of Ottawa

As of November 25 2021, Big Brothers Big Sisters of Ottawa requires all volunteers to be fully vaccinated at the time of applying. Volunteers are required to provide proof of vaccination, and be required to disclose their vaccination status in order to make an informed decision about how their match will proceed.

At this time have you received two doses of a Health Canada approved COVID- 19 Vaccine?*

Yes

No

During this time Big Brothers Big Sisters of Ottawa requires all volunteers to be fully vaccinated in effort to minimize the risk, and spread of the COVID-19 virus.

For this reason we are unable to move forward with completing a volunteer application.

Please select your mentoring location*

Ottawa

Renfrew County

Have you read the summary of our Volunteer Programs and reviewed the FAQ page?

Have questions or need more info? Please contact Stephanie Chretien-Gaudreau at stephanie.chretien-gaudreau@bigbrothersbigsisters.ca or 613-247-4776, ext. 324 prior to beginning your application.

STEP 1: COMPLETE APPLICATION FORM

Complete Application form by selecting START APPLICATION PROCESS NOW below. You must include reference contact information (email address, phone number, etc) to submit your application.

STEP 2: SCHEDULE IN-PERSON TRAINING AND INTERVIEW

Once we have received at least 2 of your references completed questionnaires – you will be contacted via email to book your interview. Please monitor your provided email inbox (including Spam/Junk folders).

STEP 3: COMPLETE ONLINE TRAINING

Once interview has been completed, you will be able to book your training to complete.

STEP 4: COMPLETE VULNERABLE SECTOR AND CRIMINAL RECORD CHECK

Obtain Vulnerable Sector Police records check/return required form

STEP 5: READY TO BE MATCHED!

As part of the application process, we require 3 to 4 adult references. We will also be asking you to provide basic personal, demographic and contact information.

Prior to starting the application, please take a moment to gather email and phone contact information for your references.

If you encounter any issues with this form please contact Stephanie Chretien-Gaudreau at 613-247-4776, ext. 324.

NOTE: It can take up to 8 weeks to go through our mentor application process and be matched with a youth/child.

Personal Information

* denotes that answers to these questions are mandatory

Name*

First Last

Please Note: Your Legal name is required on this application. Please ensure you fill out your application using the name on your Driver’s License or Birth Certificate.

Gender*

Please specify.

Date of Birth (mm/dd/yyyy)*

Address*

Street Address Address Line 2 City Province Postal Code

Telephone*

Cell

Home (N/A if none)

Business (N/A if none)

Email*

Enter Email Confirm Email

Language Preference*

Marital Status*

Emergency Contact*

Name

Relationship

Telephone

What is your country of origin?*

Are you a visible minority?*

What is your immigration status:*

How long have you been in Canada?*

Date of Arrival in Canada:

Are you Indigenous?*

Region/Community:

First Nations:

Métis:

Inuit:

Other (please specify):

First Nations (please select all that apply):

Cree

Algonquin

Mi’kmaq

Ojibway

Other (please specify):

What prompted you to apply?*

If other, please specify:

Would you be interested in helping with Fundraising events?*

I would like to sign up for BBBSO’s Blog:*

I would like to sign up for BBBSO’s Monthly Newsletter:*

Vulnerable Sector Reference and Experience

NOTE: A vulnerable sector check is an enhanced criminal record for individuals who have volunteered with children or vulnerable persons.

Have you ever been, or applied to be, a volunteer with a Big Brother Big Sister agency in the past?*

If yes, with which agency(ies) were you involved?

Please list any Bigs, Littles or Parents of Littles (or other volunteers or clients associated with BBBSO) whom you know.

We will contact all vulnerable sector agencies – please provide the following information:

Agency/Organization

When did you volunteer/work with this agency/organization?

For how long did you volunteer/work?

Contact Person:

Email

Telephone

Agency/Organization

When did you volunteer/work with this agency/organization?

For how long did you volunteer/work?

Contact Person:

Email

Telephone

Vehicle

Do you own or have access to a vehicle?*

Do you have at least $1 million auto insurance coverage?*

NOTE: If you have a vehicle and plan to use it in your role as a volunteer, please forward proof of $1,000,000 (one million) public liability insurance with your application.

Driver’s Licence Number:*

Please input n/a if not applicable.

References

Please complete ALL sections fully. Incomplete reference information will cause delays in processing your application. Note: If you are involved in a relationship of significance (dating, common-law, married, etc.) you must use this person as a reference. Please be sure to input a VALID EMAIL ADDRESS FOR EACH REFERENCE.

Significant Other/Partner*

Name

Relationship with you

Years Known

Language Preference*

Email*

Telephone*

Volunteer Reference (or Employment Reference if no volunteer experience within the last 5 years)

Name

Relationship with you

Years Known (min 6 mths for Volunteer or min 1 year for Employment):

This is a:

Language Preference

Email

Telephone

Vulnerable Sector Reference

Name

Relationship with you

Years Known

Language Preference

Email

Telephone

Personal Reference*

Name

Relationship with you

Years Known (min 2 yrs)

Language Preference*

Email*

(N/A if none)

Telephone*

(N/A if none)

Family Reference*

Name

Relationship with you

Years Known (min 2 yrs)

Language Preference*

Email*

(N/A if none)

Telephone*

(N/A if none)

Name*

First Last

Date

VOLUNTEER PERMISSION AND RELEASE AGREEMENT*

<strong>TO: 	Big Brothers Big Sisters of Ottawa (THE “AGENCY”)
The Agency and Big Brothers Big Sisters Canada (“BBBSC”) are separate entities and this Agreement is between me and the Agency.

1.	By applying to volunteer with the Agency (“Volunteer Application”) and signing this Agreement, I acknowledge, understand and accept that:
(a)	I am a legal resident of Canada and have reached the age of majority in the province or territory in which I reside. I acknowledge and agree that if I have not reached the age of majority of the province or territory in which I reside, my parent or legal guardian will also need to sign this Agreement in order for my Volunteer Application to be considered;
(b)	There is no obligation on the Agency to accept my Volunteer Application or assign me as a volunteer into a mentoring program (a “Mentoring Program”) and the Agency may terminate my involvement in a Mentoring Program in its sole discretion and without reason;
(c)	If I am accepted as a volunteer, my involvement in a Mentoring Program is not intended to create and shall not be construed as creating either an employee–employer relationship or a contract for services that would allow me to receive a salary, compensation, payment or any benefits, monetary or otherwise; and 
(d)	If I am accepted into a Mentoring Program, I understand that I will be required to enter into a confidentiality agreement with the Agency, and I agree to abide by the volunteer position description(s) and code(s) of conduct established by the Agency, including any applicable guidelines, Standards and policies.

2.	Assumption of Risk, Release and Reimbursement:

I acknowledge, understand and accept that:

(a)	I am responsible for all risks associated with my involvement in a Mentoring Program including, without limitation, the risk of bodily or psychological harm or injury. 
(b)	Subject to local laws, I agree not to sue the Agency, BBBSC and/or any of their member agencies in respect of any such injury or claim resulting from my participation in a Mentoring Program, my Volunteer Application, the acceptance or denial of my Volunteer Application, the Alumni Program and/or my association with the Agency or BBBSC.
(c)	I understand that I am fully responsible for any damage to my personal vehicle and/or property during my volunteer involvement in a Mentoring Program and that neither BBBSC nor the Agency insures personal vehicles or property belonging to its volunteers;  
(d)	I agree to reimburse the Agency and/or BBBSC and/or any of their member agencies for any damages or losses of any kind (including but not limited to the injury of any other person and/or damage to or loss of property) that may arise in connection with my gross negligence, wilful misconduct, or failure to act in accordance with published BBSC policies and guidelines and relating to or arising in connection with my participation in a Mentoring Program or my association with the Agency or BBBSC, including payment of any and all legal expenses of the Agency, BBBSC and/or any of their member agencies.

3.	Background Check.  I understand that my acceptance into the Mentoring Program will be conditional on my successful completion of a background check, which may include contacting the references included in my Volunteer Application and/or a criminal record check, for the purposes of confirming my suitability for the Mentoring Program. I agree to provide all necessary consents for such background checks.

4.	Privacy Notice.  The personal information provided by me or otherwise collected by the Agency in connection with my application will be used by the Agency  for the purpose of evaluating and considering my Volunteer Application and, if accepted into a Mentoring Program, for the purpose of administering the Mentoring Program. This information may include my name, phone number, mailing address, date of birth, results of background check, and driver’s license and auto insurance information.  My personal information will be maintained by the Agency on a confidential basis and will only be disclosed to the parent(s) and/or guardian(s) of a child with whom the Agency may consider “matching” me in a Mentoring Program, to representatives of a school or institution in connection with my participation in a site-based Mentoring Program, to the BBBSC as required for the purposes of accreditation reviews or legal proceedings and as otherwise required or permitted by law. In the event the Agency ceases operations, any and all information about me held by the Agency will be provided to BBBSC, another BBBSC agency selected by BBBSC, or both and will be used for the purposes set out above.

In the event where it is deemed necessary, any and all information about me held by the agency will be provided to BBBSC, another BBBSC agency selected by BBBSC, or both and will be used for the purposes set out above. No information will be provided to persons or organizations outside of Big Brothers Big Sisters of Canada, and its agencies, about parents, children or volunteers without their express prior written consent except where required by law.

5.	Other Terms of this Agreement.
(a)	In entering into this Agreement, I am not relying on any oral or written representations other than as set forth in this Agreement. 
(b)	This Agreement shall be governed by and construed pursuant to the laws of the Province or Territory in which the Agency is located.
(c)	In the event that any provision or term of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.

6.	Media Consent. Any photographs or video productions taken of volunteers by agency staff at recreational events or match outings, or otherwise authorized by the Executive Director or Board of Directors, may be used by the agency for purposes of promotional material including brochures posters, newsletters, media information, advertisements, audio-visual productions and web pages, such as the Agency website and social media. Photographs or video productions may also be shared with community and school partners and Big Brothers Big Sisters of Canada for program promotion.

If you do not agree with item #6 Media Consent, please check here:

IMPORTANT: I acknowledge that I have read the terms of this Agreement, have been given an opportunity to obtain independent legal advice, and understand that it represents a waiver of certain of my legal rights, including my right to sue (subject to local laws). I further agree that such limits are reasonable and sign this Agreement freely, voluntarily and without duress.</strong>

By ticking this check box:*

I confirm that I agree with item #6 of Media Consent.

By entering my full name and clicking Submit:*

I hereby confirm that I have completely read, fully understand and agree with the statements outlined in the Volunteer Permission and Release Agreement.

Name*

First Last

Date*

CAPTCHA

Name

This field is for validation purposes and should be left unchanged.

STEP 1: COMPLETE APPLICATION FORM

STEP 2: SCHEDULE IN-PERSON TRAINING AND INTERVIEW

STEP 3: COMPLETE ONLINE TRAINING

STEP 4: COMPLETE VULNERABLE SECTOR AND CRIMINAL RECORD CHECK

STEP 5: READY TO BE MATCHED!

Personal Information

Vulnerable Sector Reference and Experience

Employment & Education

Vehicle

References

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